VPPPA, Inc.
7600-E Leesburg Pike, Ste. 100
Falls Church VA www.vpppa.org
Location: Tysons Corner Area Industry: Association; nonprofit Salary Range: Salary requirements must be submitted for consideration Type: Full Time Years of Experience: 1-2
Job Description and Responsibilities:
The Administrative Assistant is responsible for the overall coordination of the daily operations and administrative procedures for the VPPPA National Office. This position reports to and provides administrative support in all areas to the Office of the Executive Director, which includes the Executive Director and Deputy Executive Director.
Coordinates interaction with the National Board of Directors, Chapter Boards and National Committees, including preparation of meeting materials, maintaining committee rosters and updating contact information.
Assists the Office of the Executive Director with general scheduling and travel arrangements.
Maintains general office travel information.
Screens and handles incoming correspondence to the Office of the Executive Director.
Assists in human resource activities, including time sheets, staff leave and health and life benefits information, ensuring accuracy and timely reporting.
Processes incoming and outgoing mail. Organizes and coordinates mailings, including daily requests and mass mailings.
Monitors and maintains appropriate office supply inventory.
Assures timely maintenance of all office equipment, including fax machines, copiers, phones and postage machine. Monitors appropriate postage level for postage machine, maintaining compliance with current postal regulations.
Provides project assistance to department heads under the direction of the Office of the Executive Director.
Processes merchandise orders and prepares appropriate budget sections in accordance with this function.
Conducts research, prepares statistical reports, transitions new employees and other duties as assigned.
Qualifications:
The candidate must be a self-starter, team player, capable of coordinating multiple activities simultaneously and able to work on projects with limited direction, while working well under supervision. The candidate must possess excellent written and oral communication skills and demonstrate attention to detail.
Please send cover letter, resume, writing samples and salary requirements to Carla Esteva at the address above or the e-mail below. NO RELOCATION. EOE.
Contact Information
Carla Esteva
Phone: No phone calls. cesteva@vpppa.org
