OSHA Update Regarding Access to Employee Medical Records

 

OSHA has revised the Rules of Agency Practice and Procedure Concerning Occupational Safety and Health Administration Access to Employee Medical Records. The rule, which will be published in the Federal Register on June 30, describes internal procedures that OSHA personnel must follow when obtaining and using personally-identifiable employee medical information.

OSHA has identified and amended several provisions of the regulation in order to improve efficiency in implementing these internal procedures.The final rule:

  • Transfers the approval of written medical access orders (MAOs) from the Assistant Secretary of Occupational Safety and Health to the OSHA Medical Records Officer (MRO). The MRO is responsible for determining the transfer and public disclosure of personally-identifiable employee medical information in OSHA’s possession;
  • Clarifies that a written MAO does not constitute an administrative subpoena; and
  • Establishes new procedures for the access and safeguarding of personally-identifiable employee medical information maintained in electronic form.