REGISTRATION POLICIES AND PROCEDURES
Photograph Release: By submitting your registration form, registrants understand that photographs and video may be taken of them during VPPPA symposium events and can be used for any purpose.
Liability Waiver: Registrants agree and acknowledge that they are undertaking participation in VPPPA events and activities of their own free will, and they are fully aware that possible physical injury might occur as a result of their participation in these events. Registrants give this acknowledgement freely and knowingly and they are, as a result, able to participate in VPPPA events and hereby assume responsibility for their own well-being.
Code of Conduct: All Safety+ registrants must adhere to the Code of Conduct, which can be found at www.vpppa.org/symposium. Completion of this form serves as acknowledgement and agreement of the Code of Conduct.
Confirmation Policy: Registrations will be processed and confirmations emailed within seven (7) business days of acceptance. Confirmations and proof of payment will only be provided electronically and only if the registrant provides an email address.
Cancellation Policy: Substitutions are encouraged. Registrations are nonrefundable, but are transferable.
Substitution Policy: To receive a substitution form, go online to vpppa.org/symposium to download the form or call the VPPPA Office. No substitution fee will be charged. After August 14, 2020, substitutions must be made onsite.
No-Shows: Refunds are not granted for no-shows.
Electronic Recording Policy: No audio or video recording is permitted.
Contact Information: All correspondence concerning Safety+ originating from the association will be sent to the email or mailing addresses provided on the registration form.
Registration Rate Deadlines: In order to receive a discounted registration rate, registration forms submitted via mail must be received with proper payment by the deadline dates indicated. Registrations submitted via fax or online must be date/time stamped by 5:00 pm (Eastern Time) of the deadline date indicated. Registration forms submitted without proper payment will not be processed and will not receive the discounted registration rate.
Badges: Badges must be worn at all official symposium functions, including receptions. Badge sharing is not permitted.
Guests: Guests of registered attendees may only attend select symposium receptions. Guest badges for the applicable receptions can be obtained onsite during registration hours. VPPPA does not assume any liability for guests. Lunches, workshops and the general sessions are open only to registered attendees.
Tax Benefit Statement: Travel expenses for conventions sponsored by a non-profit organization such as VPPPA are tax-deductible if your attendance benefits your trade or business. Deductible travel expenses while away from your home/business include, but are not limited to the following costs: (1) travel by airplane, train, bus or car between your home and your business destination; (2) using your car while at your business destination; (3) fares for taxis or other types of ground transportation between the airport or train station and your hotel; (4) meals and lodging; and (5) tips you pay for services related to any of these expenses. For more information, please visit www.irs.gov/taxtopics/tc511.html. To take this deduction, reference VPPPA’s tax identification number 54-1598954.
Event Interruption: If for any reason VPPPA determines to cancel Safety+ or change dates or location, no refund will be made and VPPPA shall not be financially liable or otherwise obligated.
Registration Type Definitions
Eligibility for selected registration type will be verified.
VPPPA Member: The VPPPA Member registration type is available only to employees at VPPPA member sites. The site’s membership must be current and dues must be paid in full. VPPPA membership and benefits cannot be shared with other sites. Corporate membership, as defined by the VPPPA Bylaws, is not an umbrella membership and only covers employees at the corporate site.
Nonmembers: Any registrant employed at a site that has not applied for VPPPA membership and/or whose membership is not in good standing must register at the Nonmember rate.
Chapter Board Representative: To register as a Chapter Board Representative, you must be currently serving on a VPPPA Regional Board as listed on the Region section of the VPPPA website.
DOD/DOE/OSHA: The DOD/DOE/OSHA registration type is intended for federal employees at the U.S. Department of Energy and the U.S. Department of Labor, as well as state employees of like-agencies. Employees of other government agencies and government contractors must select from the Member or Nonmember types and registration fee categories. If you are a DOD/DOE/OSHA representative and a speaker, please register as a DOD/DOE/OSHA Speaker.
Speaker: Workshop speakers, moderators and coordinators, identified by the VPPPA Conference & Education Department, are eligible for the reduced Speaker rate.
One-Day Attendees: One-Day registrations are available for registrants who are only attending the conference for one day. It is not possible to register as a one-day attendee for two separate days of the conference. Badges will be color-coded to show which day the attendee is registered for.
9 Paid, 10th Free (for VPPPA members only): Members will receive one (1) free registration for every nine (9) paid attendees from a single member site. Each registrant must complete a hard-copy registration form.
Safety+ Dates: August 25-August 27, 2020
Pre-Symposium Workshops: August 24, 2020
Post-Symposium Workshops: August 28, 2020
Expo: August 26–27, 2020
Event Location: Orlando World Center Marriott, Orlando, FL
Please review our Hotel/Travel page at www.vpppa.org/symposium/hotel-travel for further details related to hotel rates and locations.