2026 VPPPA Region III Annual Conference
April 27 – 30, 2026
Contact Information
Registration: VPPPA National Office. Email at registration@vpppa.org or call 703-761-1146.
Conference: Mike Troutman. Email at mike.troutman@miwd.com or call 717-365-2620.
Exhibitors: Ben Conaway. Email at bconaway@elwd.com or call 724-202-5015.
Special Assistance: Mike LaPradd. Email at mike.lapradd@huber.com or call 434-476-3509.
Location/Hotel Information
Double Tree By Hilton
50 Kingsmill Road
Williamsburg, VA 26554
Schedule
Full Conference: April 27-30, 2026
Exhibitors
Booth Pricing
- Standard 8′ x 10′ Booth Early Bird Rate – Includes 1 Personnel
Member/Non-Member: $700.00
(Rate Expires April 17, 2026. Late Rate Member/Non-Member: $800.00) - Premium 8′ x 10′ Booth Regular Rate – Includes 1 Personnel
Member/Non-Member: $800.00
(Rate Expires April 17, 2026. Late Rate Member/Non-Member: $900.00)
Move In/Move Out Times
April 28, 2026 — Move In 12pm
April 29, 2026 — 10:15am-2:15pm
April 30, 2026 — Tear Down 9am & 11am
Contact
Exhibitors: Ben Conaway. Email at bconaway@elwd.com or call 724-202-5015.
Conference: Mike Troutman. Email at mike.troutman@miwd.com or call 717-365-2620.
Conference Policies and Procedures
On-Site Registration Hours
April 27, 2026 — 7:00am – 5:00pm
April 28, 2026 — 7:00am – 5:00pm
April 29, 2026 — 7:00am – 4:00pm
April 30, 2026 — 7:00am – 12:00pm
Cancellation Policy
No refunds will be allowed.
Substitution Policy
Substitutions will be allowed at no cost.
No-Shows
Refunds are not granted for no-shows.
Electronic Recording Policy
Must be approved by Chair.
Registration Types
- Conference Registration: The conference registration rate category is based on member or nonmember status with VPPPA. Current VPPPA members receive discount rates. The conference registration includes full participation in the conference: general sessions; breakout sessions; registration and symposium materials; and meal functions.
- Member/Nonmember (Conference Only): Full conference registration (excluding pre- conference workshops).
- Speaker: Confirmed speakers receive reduced rate for full conference registration (excluding pre- conference workshops).
- OSHA/DOE/DOD: Federal employees at the U.S. Department of Labor and the U.S. Department of Energy, as well as state employees of like agencies.
- One Day (Speaker/Attendee): You are either attending or speaking for one day.
Indemnification
Conference attendees and guests, to the extent permitted by law, agree to indemnify VPPPA and its officers, directors, agents, and employees, of and from all claims, demands, or suits for personal injury or property damage, including costs and attorney fees, in any way arising out of or related to third party claims based on indemnifying party’s negligent acts or omissions in connection with the 2026 VPPPA Region III Annual Conference.